By Tom Twardzik
Sometimes, the difference between a successful day of work and a frustrating one is a set of efficient, uncomplicated tools. For someone working from home or otherwise away from the office, the primary tool set is often a computer. A standard word processor, a default email client and the desktop sticky notes might be enough to complete your tasks, but a more personalized and powerful desktop will boost your productivity and overhaul your creative process. The Mac apps below highlight the best ways to upgrade your tool set for a more efficient home or remote office.
What are some of the most basic actions you perform on your computer? Copy-and-paste and resizing and arranging windows. Saving a fraction of a second every time you perform these actions adds up quickly, and several apps will help you do that.
Magnet has been at the top of the paid apps chart for months. This $0.99 utility gives your desktop more than a dozen shortcuts for resizing and arranging the windows on your screen. Whether you're on an 11" laptop or a 27" iMac, Magnet snaps any window into size and position with a number of keyboard shortcuts. It makes decluttering your digital workspace much simpler than decluttering your desk will ever be.
iPaste is another must-have utility that lives in the background and automatically stores your recent clipboard. It saves what you ask it to save and makes it available in a pop-up menu through a keyboard shortcut. And it does it for free. So you can copy three separate sentences of an article and paste them separately instead of flipping back and forth between windows, copying and pasting three times.
It's the little things.
Idea-sketching and planning
There are hundreds of brainstorming, note-taking and to-do list apps available on and off the app store, but there are few standouts who do it all in one. Fed up with Evernote's subscription model but still willing to pay? Try Notability, the Mac version of iPad's ultimate idea space. Type, draw, annotate, record audio, add photos and PDFs—it does everything. For $10 and no subscription, it'll quickly replace all of Evernote's functionalities.
Or, for a free alternative, go for Microsoft's OneNote. The only catch here is that you'll have to create a (free) Microsoft account. OneNote offers a toolset similar to Notability (if a bit less polished and more… Microsoft). It offers a powerful notation space, especially for anyone already in the Microsoft ecosystem.
For a more structured planning app, Agenda is a great alternative to Trello. It's a date-focused notes/journal combination that incorporates your calendar to offer a to-do list, note space and calendar on one screen. Seeing previously completed to-dos and past dates in the same line as future events is surprisingly helpful. It adds temporal context to every glance at your upcoming tasks and notes. $25 gets you all of the synching and exporting features not included in the free app.
Maybe you're looking for a pure, simple, full-featured, free to-do list to replace Todoist, Things or any of the other paid or subscription-based apps out there. Enter Wunderlist. Not only does it offer all of the features of the others for free (including sync, subtasks and an Apple Watch app), but it has collaboration features, too. Use it to manage all of your own projects or set up your coworkers or family with access to shared lists to split up the workload.
Speaking of collaborating, you might be searching for a change in routine to boost creativity or energize your team. A new app could be the solution, a replacement for Slack or Trello or Google Drive. Try Notion. It's a free, universal notes/to-dos/wiki app that works on desktop, mobile or in-browser on any computer. You can work offline, sync between devices, invite your team to workspaces and collaborate in real time. It looks great, too. There is a paid pro tier that removes limits on card numbers and upload sizes, but the free version has plenty of features for a small team.
Collaborating with a small team is easy with an app like Notion, but email still dominates working from home or out of office. It's often a necessary drudge, but make it easier on yourself with Spark. This free email app from Readdle offers features like email snooze, send scheduling, swipe shortcuts, pinned messages, tons of smart folder options and more, all with the goal of reaching Inbox Zero. Spark wants to change your habits from leaving thousands of old, unread messages in your inbox to archiving or deleting those messages and leaving only the messages you need in your inbox or in a folder. The snooze feature, alone, makes it worth downloading.
All of these time-saving productivity apps lead to one thing: the work. Two app highlights are worth mentioning: Be Focused and iA Writer.
Be Focused is a tiny timer app that lives in the menu bar as a stopwatch icon. Set the timer and ��click start, and the app simply counts down. It doesn't block social media or lock you into a writing screen like other apps. It is not a restriction or a monitor, but a reminder to break up your work into blocks and take short breaks in between those blocks. You'll see that this psychological trick helps quite a bit.
iA Writer is an essential tool for anyone whose work involves a significant amount of writing. It presents a beautiful, simple, powerful, Markdown-compatible writing space and brags a feature called "Focus Mode." When you enable it, this mode dims all of the text that is not the current sentence (or paragraph, or whatever you choose) so that your eyes remain on the current thought. It drives the work forward by avoiding the editing-while-writing quicksand. iA Writer can also highlight syntax in different colors, revealing your love of adverbs or repetitive verb use. And it has "Night Mode," a white-on-black theme that saves the eyes during late-night projects.
In the end, the work is up to you. But you can help yourself finish projects more quickly and efficiently with the help of the apps above.
Tom Twardzik is a writer covering personal finance, productivity and investing for Paypath. He also contributes pop culture reviews for Popdust and travel writing for The Journiest. Read more on his website and follow him on Twitter.
Over two years into the most momentous event in our lives the world has changed forever … Some of us have PTSD from being locked up at home, some are living like everything’s going to end tomorrow, and the rest of us are merely trying to get by. When the pandemic hit we entered a perpetual state of vulnerability, but now we’re supposed to return to normal and just get on with our lives.
What does that mean? Packed bars, concerts, and grocery shopping without a mask feel totally strange. We got used to having more rules over our everyday life, considering if we really had to go out or keeping Zooming from our living rooms in threadbare pajama bottoms.
The work-from-home culture changed it all. Initially, companies were skeptical about letting employees work remotely, automatically assuming work output would fall and so would the quality. To the contrary, since March of 2020 productivity has risen by 47%, which says it all. Employees can work from home and still deliver results.
There are a number of reasons why everyone loves the work from home culture. We gained hours weekly that were wasted on public transport, people saved a ton of money, and could work from anywhere in the world. Then there were the obvious reasons like wearing sweats or loungewear all week long and having your pets close by. Come on, whose cat hasn’t done a tap dance on your keyboard in the middle of that All Hands Call!
Working from home grants the freedom to decorate your ‘office’ any way you want. But then people needed a change of environment. Companies began requesting their employees' RTO, thus generating the Hybrid Work Model — a blend of in-person and virtual work arrangements. Prior to 2020, about 20% of employees worked from home, but in the midst of the pandemic, it exploded to around 70%.
Although the number of people working from home increased and people enjoyed their flexibility, politicians started calling for a harder RTW policy. President Joe Biden urges us with, “It’s time for Americans to get back to work and fill our great downtowns again.”
While Boris Johnson said, “Mother Nature does not like working from home.'' It wasn’t surprising that politicians wanted people back at their desks due to the financial impact of working from the office. According to a report in the BBC, US workers spent between $2,000 - $5,000 each year on transport to work before the pandemic.
That’s where the problem lies. The majority of us stopped planning for public transport, takeaway coffee, and fresh work-appropriate outfits. We must reconsider these things now, and our wallets are paying
the price. Gas costs are at an all-time high, making public transport increase their fees; food and clothes are all on a steep incline. A simple iced latte from Dunkin’ went from $3.70 to $3.99 (which doesn’t seem like much but 2-3 coffees a day with the extra flavors and shots add up to a lot), while sandwiches soared by 14% and salads by 11%.
This contributes to the pressure employees feel about heading into the office. Remote work may have begun as a safety measure, but it’s now a savings measure for employees around the world.
Bloomberg are offering its US staff a $75 daily commuting stipend that they can spend however they want. And other companies are doing the best they can. This still lends credence to ‘the great resignation.’ Initially starting with the retail, food service, and hospitality sectors which were hard hit during the pandemic, it has since spread to other industries. By September 2021, the US Bureau of Labor Statistics reported 4.4 million resignations.
That’s where the most critical question lies…work from home, work from the office or stick to this new hybrid world culture?
Borris Johnson thinks, “We need to get back into the habit of getting into the office.” Because his experience of working from home “is you spend an awful lot of time making another cup of coffee and then, you know, getting up, walking very slowly to the fridge, hacking off a small piece of cheese, then walking very slowly back to your laptop and then forgetting what it was you’re doing.”
While New York City Mayor Eric Adams says you “can't stay home in your pajamas all day."
In the end, does it really matter where we work if efficiency and productivity are great? We’ve proven that companies can trust us to achieve the same results — or better! — and on time with this hybrid model. Employees can be more flexible, which boosts satisfaction, improves both productivity and retention, and improves diversity in the workplace because corporations can hire through the US and indeed all over the world.
We’ve seen companies make this work in many ways, through virtual lunches, breakout rooms, paint and prosecco parties, and — the most popular — trivia nights.
As much as we strive for normalcy, the last two years cannot simply be erased. So instead of wiping out this era, it's time to embrace the change and find the right world culture for you.
What would get you into the office? Free lunch? A gym membership? Permission to hang out with your dog? Some employers are trying just that.
The rising trend of pet-friendly offices is part of the effort to incentivize employees to come back to work in person. Many companies completely embraced the remote-friendly convenience of WFH. Digital nomad culture emerged and “second cities” arose when people exited New York, San Francisco, and LA, and headed to Denver, Austin, Charlotte, Nashville, and Raleigh.
But now, employees and employers have a choice to make. The question now is: to return or not to return to the office? This is no longer about forcing employees to commute. Post The Great Resignation, employees feel more empowered to leave in-person positions and seek out remote jobs. So if offices want people to return, they’ve got to do a ton to entice their employees.
Some huge companies with giant operating budgets are not worried. With major perks like shiny facilities and full-service food bars, they feel comfortable requiring in-office work days — even if it’s for a hybrid week. But the solution might be simpler: pet-friendly workplaces.
The Allure of Pet-Friendly Offices
According to the Washington Post, pet-friendly workplaces are becoming a common solution to improve employee morale and appease the rising number of pandemic pet owners. “As offices start reopening and thousands of workers are being called back for the first time in two years, some companies are allowing employees to bring their pets. About 23 million American households adopted a pet during the pandemic, according to the American Society for the Prevention of Cruelty to Animals. Many workers say they find pet-friendly environments an important perk for their new furry family members. A recent survey conducted by Banfield Pet Hospital, owned by Mars Inc., showed that 57 percent of the 1,500 pet owners polled said they would be happiest returning to a pet-friendly workplace. Half of the 500 top executives surveyed said they are planning to allow pets at the office. Tech companies including Google, Amazon, and Uber plan to continue to allow dogs at their offices, even with their flexible office policies.”
With so many people adopting and fostering since the pandemic, becoming a pet parent is a trend. And to welcome these new additions into people’s lives, it makes sense for some workplaces to welcome them into the office.
After spending unlimited amounts of time at home, many pets grew greatly attached to their “parents” — and pet-parents feel the same about their pets. Rather than keeping them locked in the house while their caretakers head off to work, this is a mutually beneficial solution to the current separation anxiety faced by pets.
Pets have also been shown to boost happiness in pet owners. According to heart.org, “Studies show that dogs reduce stress, anxiety, and depression; ease loneliness; encourage exercise and improve your overall health. For example, people with dogs tend to have lower blood pressure and are less likely to develop heart disease. Just playing with a dog has been shown to raise levels of the feel-good brain chemicals oxytocin and dopamine, creating positive feelings and bonding for both the person and their pet.” Most likely, this might have a similar effect on people who bond with animals at work that don’t even belong to them, lending an overall mood boost to the office.
The controversy behind pet-friendly workplaces
However, not everyone is as enthusiastic about the prospect. Some would rather keep the office separate from their personal lives. Some are allergic to pets. And some people simply don’t like animals.
Offices considering pet-friendly policies are weighing the pros and cons to keep everyone happy. According to the Washington Post, clear guidelines and communication can increase the chances of success.
“Before making the jump, pet experts say that leaders should first understand whether their employees have interest in, or strong feelings against, having a pet-friendly office. Doing an anonymous survey may allow employees to freely share thoughts on the matter.”
Overall, the key to a policy like this is flexibility. “Be ready to adjust: Above all, pet-friendly offices should be ready to listen and adjust their policies as they go. What works for one office may not work for another, but experts say proper planning can lessen much of the burden.”
Ensure your office is actually suited to the pets you want to welcome. “A well-developed pet-friendly office should be both safe and welcoming to pets. That means companies should consider blocking off areas that could be dangerous to pets as well as making sure pets have access to clean water, food, and places to rest.”
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