4 Tips to Make the Most of Meetings
Are company meetings getting you down? Do you find yourself hoping for a productive meeting but wind up stuck in a conference room for an hour (or more) wondering what the point was? Is half your day stolen away from you due to one meeting invite after another and you feel obligated to attend? Bring meaning back into meetings with these 4 tips to help make the most of them. Getting together with co-workers to make progress is possible if you implement changes that will move the needle rather than having you feeling like you're being poked in the eye with one!
1. Have a Clear-Cut Objective
What's the plan, Stan? Your meeting needs a plan and purpose. As per Forbes, "Before you send that calendar invite, ask yourself: What do I seek to accomplish?" Not only will this give a clear-cut definition of what your motives and goals are, but your attendees will come prepared with useful tools and talking points.
As Effective Meetings notes, "The more concrete your meeting objectives, the more focused your agenda will be. (Another) benefit of having specific objectives for each meeting is that you have a concrete measure against which you can evaluate that meeting."
Learn what works and what needs improvement. The next meeting and those thereafter will be more fine-tuned and worth the effort.
2. Come Prepared
Speaking of arriving well-prepared, both the meeting organizer(s) and the invitees must have adequate time and resources to best position themselves to bring well-thought out material, information, and data to the meeting in order for it to be as effective and fruitful as possible.
According to The Muse, "Figure out what you already know about the topic of the meeting, and determine if there's anything you need to research and learn beforehand. Jot down a few questions that you plan to ask in the meeting."
Without pre-planning, the meeting may not deliver the results expected. Participants who come with ammo are the ones who will collectively shoot for the stars with the most accurate aim.
3. Watch the Clock
A meeting needs a defined start and end time. There are only so many hours in a day, and people have work to do. Be sure your meeting starts promptly and is run in a fashion that allows for a resolution once the bell rings. Like Entrepreneur notes, "If you don't start your meetings on time, chances are you won't end on time. Then the next meeting starts late. Before you know it, the entire day is off schedule."
Be sure to create and stick to an organized agenda. Forbes notes, "Create an agenda that lays out everything you plan to cover in the meeting, along with a timeline that allots a certain number of minutes to each item, and email it to people in advance." Entrepreneur adds, "By sending the agenda 24 hours in advance you give people a chance to prepare and make most of the time."
By making it clear that you value and respect the time of your co-workers, they will reciprocate. This creates a harmonious workplace and a day that delivers results by closing time.
4. Follow Up
Meetings have a goal to make something happen, so you'll need to follow up to be sure all assigned tasks are underway or completed. According to Entrepreneur, "Before you end your meetings make sure you recap any immediate actions and assign them to the appropriate owners."
After the meeting, send a brief email to all participants with the meeting's highlights and takeaways. As per Meetings.org, "Meeting minutes are very helpful as a reminder to everyone of what happened during the meeting and what is meant to be done now, by whom and by what date. It is good practice to circulate the minutes as soon as possible after the meeting has taken place."
Following up will keep participants accountable and responsible for their portion of the workload and keep everyone in-the-know about the projects and plans moving forward. With proper follow-up, the meeting's initial goals will be kept in check and reached with a solidified group effort.
Now it's time to plan your next meeting that will be smoother and more successful than in the past. But before you reserve the conference room, read "Can This Meeting Be an Email" and save everyone some time.
Every time payday rolls around, I’m on top of the world. Jeff Bezos-level rich - even though I’m anything but. And then somehow the very next day, rent is due.
The cycle continues. The next payday, bills for my apartment. I find myself without a surplus of savings since I just moved and newly-furnished my apartment completely.
Even more terrifying is the looming presence of the holiday season. Halloween’s officially over and before we know it, hello Thanksgiving…and then there’s Hanukkah, Christmas, New Year’s. It’s insane.
I’ve been feeling very British lately. Not in a Union-Jack-obsessed, “Keep Calm and Carry-On” way. I went through that phase in 2012 with everyone else… no thank you. And it’s not even a surge of patriotism catalyzed by the Queen dying — I’m firmly team Diana and team Meghan.
Now that fall is officially here, the holidays will sweep in and I’ll have to contend with the fact that I won’t be spending them with my family in the UK. I went home to London earlier this year, so there’s not much left in my travel budget for another trip across the pond. A few domestic jaunts might be in my future, but the closest I’ll get to England this winter is watching Love Island and Love, Actually.
So in that spirit, I’ve been filling my days with content from my favorite Brits. I’m listening to all the old British rock bands I grew up listening to, patiently awaiting the new Arctic Monkeys album, and rewatching anything with Michaela Coel in it. I even shipped myself an order of British Baked Beans, so you know it’s dire.
I’ve also been watching British YouTubers like Grace Beverley — my favorite. Generally, I only go on YouTube to watch Vogue Beauty Secrets and AD Open Door videos. But I’m so glad I stumbled on Grace. Her content is a mix of London lifestyle (what lured me in), relatable entrepreneurship, and mindful productivity. I’m not a hustle-and-grind-girlboss, but as a creative person in a 9-to-5, I need all the help I can get to stay plugged in. So, the video “how to be really really really productive without getting overwhelmed” changed my approach to WFH.
Grace outlines her own productivity method: the to-do table. Instead of making a simple to-do list, she divides her tasks into a table that anyone can follow. As someone who’s survived with to-do lists for years, I recently implemented Grace’s method, and it’s revolutionized my workdays.
how to be really really really productive without getting overwhelmedwww.youtube.com
I follow her routine to a tee. Here’s how it works:
Essentially, she divides her daily responsibilities into four categories: quick ticks, tasks, projects, and non-negotiables.
- Quick Ticks: Actions that take less than 5-minutes
- Tasks: To-do’s that take up to 30-minutes. Probably don’t take too much brain energy.
- Projects: Long-term list items. These help guide your priorities, even if you’re not crossing them off in one day.
- Non-negotiables: Pick 3 things each day that you must get done. This is how you’ll truly measure success.
With everything written down and sorted, next address your schedule. Meetings, deadlines, and time blocks — whatever works best for you. Write it down. Then make a pact with yourself to stick to them.
This way of categorization provides a roadmap for prioritizing your day — making you far more productive. Have you ever spent the entire day on small tasks and then suddenly realized you hadn’t moved the needle on any task? Or do you spend way too much time on tasks that aren’t a priority? No more. With your non-negotiables laid out, you know what to laser-focus on and what to dedicate energy towards.
Also, it pays to know your working style. I’m not a morning person. Yet, I have to be up and at ‘em super early. So, first thing in the morning, I march through my Quick Ticks to warm me up. I set a time limit, so I can knock out some easy wins which is totally inspiring. Then I move on to bigger things without lingering on emails or admin. For others, it might be more helpful to tackle the big things with all that early-in-the-day brain power earlier.
Grace has great tips on avoiding overwhelm and burnout. My favorite is taking more intentional breaks rather than scrolling through social media. I call this scrolling “productive” because I’m “coming up with pitches.” Oh, the lies we tell ourselves. It’s more productive in the long run to giving my brain a break with non-screen related stimuli.
Grace’s solution? Set a timer to read a real, an actual book. I’ve never thought of this. It’s a genius way to check off some books on my TBR and kickstart my creativity. After reading a good book, I’m completely inspired to write. So having books near my desk helps me step away from the computer during my lunch break for an actual reset. (And yes, the current books I’m reading are by British authors: Assembly by Natasha Brown, and Love in Color: Mythical Tales from Around the World, Retold by Bolu Babalolu.)
In my pursuit of switching out my WFH set-up and getting my life together, I’ve engineered my workstation for success. With my new WFH essentials and Grace’s productivity technique, I’m revitalized for work — despite the fall blues and my melancholy about the pending holidays.
Here are the things getting me hyped for work and helping me crush my Grace Beverley-inspired to-do tables — no lists in sight:
Pack your bags — Southwest Airlines is having a major sale! Fares are as low as $59 one-way if you book by October 3rd.
This end-of-summer super sale is a game-changer for your travel plans through the end of the year. Summertime travel gets all the glory. But why not take advantage of your long weekends, holidays, and PTO this fall. You’ll be surprised at how much travel you can fit in. Keep the fall/winter season exciting with domestic trips that give you all the excitement without breaking the bank. All thanks to Southwest.
Here’s the breakdown:
Where can you go?
You’ll find discounted tickets to and from most airports. Sale fares apply to cross country travel, and even Hawaii, Mexico, and the Caribbean! Whether you’re visiting a new city or revisiting your last beach vacation, this sale has fares to make your travel dreams come true.
What do the fares cover?
Southwest Airlines has multiple fare tiers, each with various benefits. Wanna Get Away fares start at $59, while Wanna Get Away Plus fares start at $89. You can also find great deals on Anytime fares, which offer priority boarding and express lanes. Then there’s Business Select tickets for a luxe experience at an affordable price point.
Do you have to be a Southwest Rapid Rewards member?
You may think these sale fares are too good to be true. Is there a catch? Do you have to be a Southwest Rapid Rewards member to access them? You’re in luck — anyone can attain these fares for a limited time.
But, insider tip, you should consider signing up for Southwest Rapid Rewards. With a free sign up, you earn points and miles with each trip you take. And with this sale, each dollar you spend on these discounted tix can stretch super far until you eventually earn free travel. The only thing better than a sale is free stuff.
I’ve been browsing the Southwest Airlines site, checking out flights and dreaming.