Time flies when you're having fun and hopefully your job falls into that category. Before you know it, lunch hour rolls around and you turn your head and it's time to pack up and head home. There's lots of work to get done, calls to be made, emails to send, meetings to attend, and more. You get the picture – a workday can be jam-packed, so efficiency is key in order to stay on top of your work in an organized fashion that yields positive results. These tips will help improve your daily workplace efficiency so you are able to perform at your peak and succeed both personally and for the company as a whole.
We all get entirely too much email. It's the nature of modern communication. This doesn't mean you are obligated to check your inbox every single time an email floats in or must deal with pesky spam and other unwanted communication.
One way to block spam and junk mail and prevent dangerous mail from entering your inbox is to use a platform like Sendio. It will improve inbox efficiency and save time from sifting through all the nonsense. Spam and junk won't make it to your inbox so you'll never be bothered by solicitors, ads, or annoyances that would normally interrupt your day.
Another way to get email organized is by creating folders for email categories or organized by people or businesses from whom you regularly receive email. Outlook, for example will allow you to pre-determine your email settings so these emails go directly into the folders you desire for quick access.
Thirdly, don't let email distract you from other work you're doing. Yes, it's tempting to check whenever the mood hits you, but this will decrease your concentration and derail you from staying on task. Set aside a few pre-set times throughout the day that make sense for you to check email. Consider first thing in the morning, a mid-day check, and before you head home but with enough time to respond to pressing issues. Entrepreneur even suggests, "Don't leave your email program open all day long. Alerts and beeps from incoming messages can interrupt your work flow and leave you unfocused."
With your email management under control, you'll see how much more time you have for other work, and soon you won't be so inclined to check email constantly. It's a real stress-reliever!
With so much to fit into a single workday, scheduling can make the difference between getting it all done and falling off track. Plan your day strategically for the most efficient use of your time and resources.
For example, if you know you have a meeting at 10:00am, be sure to arrive early enough to prepare and complete any other work that will need to be done before and during meeting time. If you know you have more quiet time in the afternoon, consider making calls in the morning and leave the presentation preparation and research for future meetings and conferences for that peaceful time. If you're more of an early bird, talk to your manager about coming in early before the rush. If you know you'll be away on business meetings later in the week, clear your schedule during the early portion of the week so you are able to fit in a full week's work in a shorter time.
If you allow yourself to be pulled in various directions and don't follow your plans, you are sure to let important details to slip through the cracks and lose control. Of course, things will come up, but leave room for the unexpected too. As posted on Inc., "Efficiency fanatics create standard routines in their schedule so they can achieve a disciplined approach and be ready for the important events. The more you control the calendar, the easier it is to make room for the unexpected. Efficient people set a time for each of their tasks and work to keep the schedule."
Everyone's got to eat, and by no means should you skip lunch. You need a break and enough energy to make it through the day. But long lunch breaks and too much schmoozing will make it hard to jump back into your work smoothly.
While packing a lunch is a good idea - both nutritionally and financially - do yourself a favor and eat in the cafeteria or step outside. A breather will re-energize you and give you time to reset your brain for new afternoon tasks.
If you do choose to drop by a local diner or café for your break, don't dawdle. Leave enough time to eat and do any errands that must be done during the day and make any personal calls you need to so they don't interfere with your work hours.
If you plan to take lunch with co-workers, keep discussion professional and never gossip. If you talk about work, keep it light and non-controversial. This isn't the time to dish on office politics or complain about the boss. Plus, the less you chit chat, the sooner you can get back to work without the post-lunchtime laziness and loss of focus.
Take Some Short Breaks
Since you've kept your lunch break time to a minimum, this leaves you open to take a few additional brief breaks throughout the day to stretch your legs and clear your mind. While stepping away from your desk may sound like an odd way to be more efficient, it will actually recharge you and prevent your thoughts from getting stale and your eyes from becoming strained.
As posted on Health, "After a morning break, employees said they had more energy, more motivation to return to work and were better able to concentrate. Breaks also were associated with fewer symptoms — such as headaches, eyestrain and lower back pain — when employees returned to work."
Stand up and stretch, walk around the office, or even step outside for a moment. If you need to speak with a co-worker, rather than emailing them, stop by their desk – but be sure it's OK with that person too – we all need to maintain efficiency, don't forget.
After a few minutes away from work, you will be able to delve back in with a boost of energy and some time to sort things through in your mind.
These tips will turn your workday around. No more scrambling, searching, or stalling. Efficiency leads to excellence and by making some easy-to-implement steps towards a better work ethic and a more meaningful career.
When people think of gifting, they tend to think of the winter holiday season.
Suddenly, every store offers gift wrapping and the internet is a cornucopia of gift guides. I get super into it, making lists — like Santa himself — of who’s getting gifts r and who’s getting nuffin because they scorned me last time around. Black Friday and the winter sale season have trained me well - I’m now in the groove of saving in advance, prepping my budget, and keeping an eye out for major sales.
But with all that anticipation in winter, there’s almost nothing of the sort in spring. And, after going through my spending last year, I realized why I felt like all my money was going down the drain from April to June: this is a holiday-filled season too!
At first, I blamed it on hot-girl summer — and maybe in part, this was the case. Buying new clothes to refresh my stale pandemic wardrobe, and admittedly getting carried away with my post-vax excitement for going/doing/seeing everything all took hits at my budget.
In the future, I’ll make sure to prep more for summer because every year brings new exciting things to spend money on – especially outside.. Plus, as travel becomes more and more seamless with fewer restrictions, having a “summer buffer” will let me dip into my savings for trips that may come, not into my credit card balance.
I told myself I’d make those financial decisions for the summer, but it wasn’t just the summer. The whole spring was a financial pit and I didn’t completely understand why. After all, isn’t spring for cleaning, decluttering, and even making money by ditching things that aren’t serving you? Why then, did I keep watching my accounts get drained?
The answer is gifts. From Easter in April, Mother’s Day in May, Father’s Day in June, and more, spring is a parade of little holidays that sneak up on you with their obligatory gifting. And it doesn’t even end there for me – I have a ton of friends’ birthdays during these months! With Tauruses being known for their materialism (or maybe that’s just the ones I know), I always splurge on their presents. This leaves me with an empty checking account … kind of by surprise.
In the winter, I prep and save and budget. In the spring, I scramble and overspend. But not this year. This year, I’m very aware that it’s gifting season and I am planning accordingly.
Adele, a Taurus, courtside in all designer. See what I mean? Does she LOOK easy to impress? No, this is why I'm broke
How to Save For Short Term Goals Using Sinking Funds
According to personal finance blogs, one of the keys to saving enough for seasons like this is starting early. Establishing what is known as “sinking funds” is the most efficient way to consistently save for short-term goals. From everything to impending vacations to holiday gifts, sinking funds let you start planning early and reinforce good spending habits. No longer will you be surprised by recurring bills or how much a vacation really costs – the money will be saved, waiting for you to enjoy.
TIME defines sinking funds as a special kind of savings account. “A sinking fund functions similar to a savings account, but with a purpose and approach all its own,” says TIME. “A sinking fund is money you set aside for a specific upcoming expense. Unlike a general savings account or emergency fund, a sinking fund has a clear purpose attached to it — whether it’s to save for a vacation, down payment on a home, or a big-ticket splurge. The financial educator Haley Sacks has a sinking account just for astrologists. If you have a big expense coming up, you might consider creating a sinking fund to take the stress out of saving for it.”
I’m taking notes — and even considering starting my own astrology sinking fund — and I already made one for “Spring Surprises.” For any savings goal, keeping a separate savings account apart from your checking account is the first step to making sure you’re actually contributing to it. Seeing that number get closer to your goal is great motivation. For sinking funds, I make many different savings accounts, all with specific names according to the goal. I even add the goal amount and the month it’s “due” to the account name so I know when each is coming up. This gets me excited to see the fruits of my labor and keep contributing consistently. It also makes it easier to budget for my sinking funds each month with a dedicated amount.
Sinking funds are great cash flow tools that keep you in control of your purchases. According to Clever Girl Finance, a popular personal finance blog for women: “When you don't have a sinking fund, you may be forced to make these purchases through another source of funds, i.e., your emergency fund, your savings account, or your credit card. A sinking fund helps you to plan for large purchases. It also helps you stay on track with your savings goals, keeps your debt low, and allows you to make purchases freely without feeling the pinch.”
This added security lets you spend money on gifts guilt-free. Once it’s in your sinking fund, you can spend it for its allocated purpose without having to worry about other expenses or going into debt. You’ve planned for this. And now you can be generous without the unexpected stress of draining your checking or even your own spending money.
What to Buy This Spring
With all the little holidays that accumulate during the season, it can be easy to be surprised by them. Sinking funds take care of the financials, but an extra step of planning never hurts. Figuring out what you actually want to buy in advance lets you track prices and take advantage of sales, rather than buying whatever marked-up mother’s day bouquet you come across last minute.
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Never spiral out of control when spring comes again. Make a smart purchase decision for you, your lucky giftee, and Ukrainian refugees by choosing Uncommon Goods for all your gifts this season.
Kim K is acting up again — nature is healing.
After Kanye West recently went on an online tear trying to win Kim back by … weaponizing his fans against her and her boyfriend — the logic is flawed, especially since West was simultaneously parading his relationship with Julia Fox — a judge declared Kim Kardashian legally single. Silly me, I thought this would be the end of the whole ordeal. I naively hoped that I would get some peace, quiet, and respite from the Kardashian/Jenner/West/Barker/Fox/Davidson/whoever-else brood for at least a little while.
Once again, I was wrong.
Kim Kardashian recently made it Instagram-official with Pete Davidson in a very on-trend photo dump. And — predictably — this went viral. This is … whatever. Good for them. However, at the same time, a video of Kim’s advice to business owners also went viral.
In an interview for Variety, the magazine asked Kim for her "best advice for women in business." In response, Kim said — in all seriousness and without a hint of sarcasm or self-awareness — “Get your f—ing ass up and work.” She continued: “It seems like nobody wants to work these days. You have to surround yourself with people that want to work. No toxic work environments and show up and do the work. Have a good work environment where everyone loves what they do because you have one life.”
If this sounds like bad advice, it’s because it is. In fact, none of it really means anything substantial. At best, it’s vacuous and unhelpful. At worst, it's ignorant and completely insensitive.
Emerging from a global pandemic that ravaged the economy with high rates of unemployment and confused work boundaries for those who could work, Kim’s assessment of people “these days” is outrageously out of touch.
In fact, most people are working more. Studies show: “Nearly 70 percent of professionals who transitioned to remote work because of the pandemic say they now work on the weekends. And 45 percent say they regularly work more hours during the week than they did before.”
While the rise of remote work promised more freedom and flexibility, it actually placed increased pressure on employees. They face rising workloads — especially in shrinking departments that laid off some employees due to budget cuts — and less ability to advocate for themselves. So, even if Kim is right and people don’t “want to work,” they’re working anyway. And they’re working more than ever.
According to Paul McDonald, senior executive director at LA-based staffing firm Robert Half, "While remote work affords employees greater flexibility, it also makes disconnecting extremely difficult. Many people feel pressure to keep up with rising workloads and are putting in long hours to support the business and customer needs.”
This pressure, combined with hastily-set-up remote systems means employees have been left in limbo, clocking in at the end of the world. “Simply handing an employee a laptop and downloading Zoom or some other collaborative software is not enough to help employees manage their work and lives through the pandemic and beyond,” says Cali Williams Yost, a nationally recognized expert on workplace flexibility and founder of the Manhattan-based consultancy Flex+Strategy Group.
Due to the prevalence of hustle culture, these boundaries are even more blurred. Unfortunately, the glorification of non-stop hustling was omnipresent during the pandemic. Remember when we first started lockdown and everyone was like, “write a book,” or “get a six-pack.” Somehow, that expectation still stands, and now those who got crypto-rich or exploited people’s pandemic vulnerabilities are looking down on the people who didn’t.
Kim is the latter. Her various business ventures all depend on selling consumer insecurities back to people. The self-image she constructed for her brand is one that promises her fans they can get a piece of her life, her success, her looks if they only spend more and more money.
According to Kim, her job is burdensome. She defended herself, saying: “When you do product shots (or) when you (post) things that are work-related posts, it's still a job and it's still really hard. Success is never easy. If you put in the work, you will see results.” But once again, this is overly simplistic, oblivious, and ignorant.
Not to say that she hasn’t leveraged the privileges she’s been given, but that’s just it. Kim Kardashian was born in proximity to wealth and fame, all of which provided her with the opportunities she has now leveraged for her success. And some of these opportunities have come at the cost of other people — i.e. her whole aesthetic and how it was built on a foundation of anti-blackness. As a fair-skinned woman, Kim was praised and uplifted for embodying aesthetics that Black women have been shamed and degraded for. So her success is not merely a result of her desire to work, her individual actions. Rather, it’s because she had all the prerequisites to success. But not everyone can just reach out and choose a life of access, ease, and abundance.
To be honest, the Variety question was kind of a setup. Kim’s relationship with work is not like most people’s, so no advice she would have given would be relatable. Sure, it didn’t have to be so shallow or perpetuate toxic ideas about work. But the lesson here is clear: don’t take work advice from Kim Kardashian.