As a business owner, if you're not syncing your operations with new technologies for efficiency, security, and productivity, you're falling way behind. It already took a long time for businesses to get up and running from typewriters to computers, and from physical files to digital. But as technologies keep coming out, keeping your finger on the pulse is essential. Here are 8 technologies that will take your business to the next level.
1. HD Video Conferencing
Conference calls are so passé. We all struggle to take our turns, get clear reception, and follow the conversation as more and more people are added to the line. Not being able to see our collaborators is a detriment to productivity. That's why modern businesses are using video conferencing as a way to get that much-needed face time. If you're going to go all out for video conferencing, you might as well get it in HD.
2. Team Messaging
In the old days, if we had a question for one of our coworkers, we had to get up from our seats, walk over, interrupt them on whatever they were doing, and ask our question. Now, businesses are integrating methods of easy online communication a la the AIM of our youth, but all grown up. Slack is one of the leaders in the team messaging field, for its accessible layout and the ability to send and share documents with ease.
3. BYOD and Mobile Solutions
Gone are the days of landline phones! To enable the "work from home" movement, some employers are gung ho about the "bring your own device" policy. It saves money and space. Being mobile-friendly encourages your employees to use their phones. But careful, this could make goofing off look a lot like working. It does however, encourage working before and after business hours.
4. GTD® Software Utilities
For those of you that don't like acronyms, you should start to like them if you're going to have a modern business. GTD® stands for "get things done," and these special software utilities are designed to do just that. These include digital list managers, productivity add-ons, organizers, and note-taking and brainstorming tools to help increase efficiency at the office. Check out more, here.
5. The Cloud
Servers are an unnecessary space-killer in an office. Working on the cloud gives you the ease and convenience of sharing documents on a network (the Internet). Google Drive and Dropbox are two of some of the more popular cloud-based file storing services. Google Drive allows you to comment on documents and share folders so everyone can always be on the same page.
6. Digital Signature
Snail mail is a thing of the past. Now, contracts are being sent as PDFs. Instead of printing, signing, scanning and sending, businesses are using digital signatures to get the job done faster, and with a lot less paper. Here's how to employ the digital signature function on Adobe Reader.
Another acronym, folks. CRM stands for "customer relationship management" and is a valuable tool to track, manage and analyze customer behavior data to inform you on future strategy. This technology can be a useful way to improve a customer's perception of your business. But there are tons of CRM systems out there. Here is a guide from CRM Magazine on how to know what's right for your business.
8. Smart Payment Processing
If you're still mailing out invoices and receiving checks, you're missing out. All-encompassing payment processing solutions like PayPal for small business are out to help your business run smoother. This service allows you to accept diverse payment options, be eligible for credit, and get paid faster and more securely.
Technology is booming at an unprecedented rate. Is your business prepared to keep up?